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Financial Aid Procedures

 In order to be considered for Financial Aid (grants, loans, and/or work-study) as well as Salem Community College scholarships, you must complete the Free Application for Federal Student Aid (FAFSA) and the Salem Community College Financial Aid Application.

 

General Eligibility

To be eligible for aid, you must:

  • Be a U.S. citizen or an eligible non-citizen
  • Have earned a high school diploma or GED
  • Be registered with Selective Service if you are a male age 18-25
  • Be enrolled in an eligible program of study
  • Maintain satisfactory academic progress
  • Not be in default status on a student loan

 

Application Deadlines

     You should file the FAFSA online at www.fafsa.ed.gov. Complete the FAFSA as soon as possible. Since the State of New Jersey has a April 15th deadline for returning students, we recommend that all applicants apply by that date for the Fall semester and November 1st for the Spring semester. Remember this process must be completed every academic year.  Salem Community College school code is 005461, which will be needed on your FAFSA

 Verification

     Some students will have their FAFSAs selected for a process called verification. This means that the Financial Aid Office must determine the accuracy of the data you reported on your FAFSA. If your FAFSA is selected for verification, we will notify you and tell you what documents and information we need from you in order to complete verification. No aid can be awarded until verification is complete.

**Verification Guide for Students**
     Verification is a detailed review of the information that you provided on your Free Application for Federal Student Aid (FAFSA) to determine your eligibility for Federal/state aid at Salem Community College. You will need to provide certain documents to the Financial Aid Office in order to complete this process. The law requires us to complete the process of verification before we disburse any grant or loan funds to you. The policies and procedures that govern the verification process are in this guide.

Verification Deadlines
     Listed below are the deadlines by which a student must complete verification. Verification is complete when an applicant has submitted all request documents, all necessary corrections have been made, and we receive your corrected Financial Aid Application from the Department of Education.

Last Term Attended Verification Deadline:
     Fall 2019 December 6, 2019
     Spring 2020 May 8, 2020
     Summer 2020 July 24, 2020

    If you fail to submit the required documentation by the deadline, you could lose financial aid for that semester or academic year.

Completion of Verification
    Once our office has completed verification one of three things will happen:
     1. If we have conflicting information, we may ask for additional documentation 
     2. An award letter will be sent to the email address you provided on your FAFSA
     3. You will receive a notification that you are ineligible for a Federal Pell Grant but may be eligible for Federal Direct Loans. 

State (HESAA) Verification
     Independently from the SCC’s Financial Aid Office, the New Jersey Higher Education Student Assistance Authority (HESAA) may verify your information to determine if you are eligible for a Tuition Aid Grant (TAG). You will be notified directly by HESAA of what documentation they require. You can submit information directly through their website, www.hesaa.org.

Summary
     The selection of an application for verification does not necessarily mean we believe your information is incorrect. Most applications are randomly selected for verification to maintain the integrity of the Federal Student Aid programs. Some applications are selected based upon a set of common edits which check data for consistency and logic.  While your file is being reviewed for verification, no financial aid funds can be disbursed (paid) to your account. Holds may be placed on your account preventing you from scheduling future courses or viewing grades if you have not completed the verification process.
 

How to Submit your Tax Information
You have two options to confirm your tax information.
How to Transfer Your IRS Tax Information Directly into your FAFSA

The IRS Data Retrieval Tool transfers your IRS tax information directly into your FAFSA. To use the Data Retrieval Tool, complete the following steps:
     1. Go to fafsa.ed.gov and select the "Start Here" button
     2. Log in using your FSA ID
     3. Select the "Continue" or "Make a Correction" button
     4. Select the "Financial Information" tab from the top of the page.

Instructions for the parent to request the parent IRS information:
     1. Go to "Parent Financial Information" page
     2. Answer the questions in the first box to see if you are eligible to use the IRS Data Retrieval Tool
     3. If eligible, select which parent is providing information on the FAFSA
     4. Enter the FSA ID for the parent providing the information
     5. Click "Link to IRS"
     6. Review the information displayed and select the "Transfer My Information into the FAFSA" option

Instructions for the student to request the student IRS information:
     1. Go to "Student Financial Information" page
     2. Answer the questions in the first box to see if you are eligible to use the IRS Data Retrieval Tool
     3. If eligible, click "Link to IRS"
     4. Review the information displayed and select the "Transfer My Information into the FAFSA" option
     5. Proceed to the Sign and Submit page

**If you are unable to use the IRS Data Match for any reason, you will need to submit a Tax Return Transcript from the IRS or a signed copy of your 1040.
Request and Submit a Tax Return Transcript OR a signed copy of your 1040 form(s)
If you filed a Tax Return, you must submit your Tax Return Transcript or a signed copy of your 1040 form(s).
If you did not file and were not required to file, you must request a Statement of Non Filing letter.
Your Tax Transcript and Statement of Non filing letter are free of charge to receive.
There are three ways to obtain the documents you need.
1. Online (two options)
Go to www.irs.gov to create an account and print your Tax Return Transcript.
 Click on “Get Your Tax Record”
 You can click on “Get Transcript By Mail” or “Get Transcript Online”
 If you choose to request a tax transcript by mail, it will take 5 – 10 business days to be mailed.  Follow the prompts to complete the process.
 If you choose “Get Transcript Online”, you will need to create an account with the IRS. Click on the “Create Account” box.  In addition to full name, email, current              address and other information, you will need to have a verifiable credit card or loan account (mortgage, car loan, student loan, etc.…).  Tax return transcripts are free, you will not be charged by the IRS for a tax return transcript.  By creating an account with the IRS you could have immediate access to the information needed by the financial aid office

2. Phone
Call the IRS to get your Tax Return Transcript from the IRS at (800) 908-9946
It normally takes 5-10 business days for this to be mailed to you. There is no charge to receive this.
Make sure you request the Tax Return Transcript, not the Account Transcript!

3. In Person
You can visit a local IRS office where you can request and received your Tax Return Transcript in person. Note, if you need to submit a tax return for your parent they will need to also go in person to get their Tax Transcript. You may need to make an appointment to obtain this. Walk-ins are not accepted.

City Street Address Days/Hours of Service Telephone*
Cherry Hill 57 Haddonfield Rd.
Cherry Hill, NJ 08002 ) Monday-Friday - 8:30 a.m. - 4:30 p.m. (856) 321-1328
Edison 100 Dey Place
Edison, NJ 08817 Monday-Friday - 8:30 a.m. - 4:30 p.m. (732) 572-9752
Fairfield 165 Passaic Ave.
Fairfield, NJ 07004 Monday-Friday - 8:30 a.m. - 4:30 p.m. (973) 808-0821
Freehold 4 Paragon Way
Freehold, NJ 07728 Monday-Friday - 8:30 a.m. - 4:30 p.m. (732) 660-0063
Mays Landing 5218 Atlantic Ave.
Mays Landing, NJ 08330 Monday-Friday - 8:30 a.m. - 4:30 p.m. (Closed for lunch 12:30 p.m. - 1:30 p.m.) (609) 625-0678
Mountainside 200 Sheffield St.
Mountainside, NJ 07092 Monday-Friday - 8:30 a.m. - 4:30 p.m. (908) 301-2112
Newark 20 Washington Place
Newark, NJ 07102 Monday-Friday - 8:30 a.m. - 4:30 p.m. (973) 645-6690
Paramus 1 Kalisa Way
Paramus, NJ 07652 Monday-Friday - 8:30 a.m. - 4:30 p.m. (201) 634-7052
Parsippany 1719-C Rte. 10
Parsippany, NJ 07054 Monday-Friday - 8:30 a.m. - 4:30 p.m. (973) 808-0821
Paterson 200 Federal Plaza
Paterson, NJ 07505 Monday-Friday - 8:30 a.m. - 4:30 p.m. (973) 357-4114
Trenton One State St. Square, 50 West State St. Trenton, NJ 08608 Monday-Friday - 8:30 a.m. - 4:30 p.m. (609) 989-0533
Wilmington, DE 844 N. King st
Wilmington, DE 19801 Monday-Friday - 8:30 a.m. - 4:30 p.m. (302) 573-6343

 

IRS Data Retrieval Process (DRT)

When you complete the FAFSA online, if you have filed a federal tax return, you will be asked if you want to retrieve your information directly from the IRS using the DRT. If you select this option, you will be guided through the DRT process. Once your information is transferred from the IRS to your FAFSA, it will be marked that it has been transferred from the IRS. This verifies that the information on the FAFSA has been matched and verified with the IRS. Families who cannot or do not use the IRS Data Retrieval process  and are selected for verification will be required to submit an IRS tax transcript directly from the IRS or submit signed copies of 1040 tax forms to complete the federal verification process.

 Order an IRS Tax Return Transcript online

If you are unable to use the link above, you may call the IRS at 1-800-829-1040 to order by phone.

 Special Circumstances

Loss of a job or benefits, death in the family, divorce or separation, or extreme medical bills are examples of special circumstances that can change your financial aid eligibility. You will need to complete a Request for Review of Special Circumstances form and provide documentation of the circumstance to the financial aid office.

 Award Notification

Once we receive the results of your FAFSA and your paperwork is complete, we will send you an award letter. You may receive updated award letters throughout the academic year if your aid package is revised. Revisions in your aid package may result from changes in your enrollment status, lifetime eligibility limits, or failure to maintain the standards of satisfactory attendance and/or academic progress. If you have questions about an award letter you receive, you should contact the Financial Aid Office.

 Registering for Classes

New students may call 856.351.2716 to schedule an advising appointment with Student Affairs staff. Returning students should contact their faculty advisor for an advising appointment. Once you have been advised for course selection, your advisor will authorize you to register. Students are expected to register online through the SCC Self-Service Portal.

Remember, however, if you need financial aid to pay for your courses, do not register until you have received your eligibility approval.

 

Attendance

Eligibility for funds is conditional upon satisfactory class attendance. Attendance records are checked routinely, and if the office has reason to believe a student has stopped attending classes, the student is required to document attendance in each class questioned.

 

Withdrawals

Students who officially or unofficially withdraw are subject to adjustments to their funds according to the date of withdrawal. These students may owe a balance to the college after these adjustments have been made.

 

Financial Aid Academic Standards Policy

All students must be making satisfactory academic progress toward a degree or certificate to be eligible for aid under federal and state programs. Progress is evaluated annually and is determined using established standards and timeframe in compliance with federal and state guidelines. Charts are available in Financial Aid. Satisfactory academic progress to maintain financial aid is determined by the establishment of a cumulative grade point average that meets the required standards and the accumulation of the number of credits required for program completion within a specified time frame. Failure to accomplish the standards of progress can lead to a student being placed on:

 

  • Financial Aid Academic Probation - Indicates that the student has not attained the required credits and cumulative grade point average appropriate for the number of credits attempted.
  • Financial Aid Suspension - Ends the student's eligibility for financial aid.

 

Appeals Procedure

Appeals of financial aid suspension must be made in writing to the Director of Financial Aid. The student must include a detailed Action Plan of the ways in which the student has or will improve academically to prevent being placed on financial aid suspension again. Students must contact an advisor to create an Action Plan. A committee, chaired by the Director of Financial Aid, will review the student's materials including financial aid history, and will notify the student by letter within 10 business days, to indicate if financial aid has been re-instated or if a meeting with the Committee is needed. Should the student wish to appeal the letter or the results of the meeting with the Committee, he or she must submit a written request to the Chief Academic Officer within 10 business days of receiving notification from the Financial Aid Appeals Committee. This is the final step in the appeals process.

 

Lifetime Eligibility Limit for Federal Pell Grant

New regulations effective July 1, 2012 limit the receipt of a Pell Grant to a lifetime limit of up to 6 full-time years (600%). This includes community colleges, vocational schools and four-year public and private universities. This limit will be tracked by the U.S. Department of Education. Regardless of the Pell Grant amount, if you receive the full year amount then you have received 100%.

The 600% total eligibility applies to all schools and colleges. However, once you have earned a Bachelor's Degree, you are no longer eligible for a Pell Grant even if you haven't received the entire 600% eligibility. In addition, you must also meet and maintain satisfactory academic progress standards to remain eligible each year.