Financial Aid

Financial Aid Procedures

In order to be considered for Financial Aid (grants, loans, and/or work-study) as well as Salem Community College scholarships, you must complete the Free Application for Federal Student Aid (FAFSA) and the Salem Community College Financial Aid Application.


Table of Contents
General Eligibility Special Circumstances
Application Deadlines Award Notification
Verification Registering for Classes
IRS Data Retrieval Process Attendance
Withdrawals Financial Aid Academic Standards Policy
Appeals Procedure Lifetime Eligibility Limit for Federal Pell Grant


General Eligibility

To be eligible for aid, you must:

  • Be a U.S. citizen or an eligible non-citizen
  • Have earned a high school diploma or GED
  • Be registered with Selective Service if you are a male age 18-25
  • Be enrolled in an eligible program of study
  • Maintain satisfactory academic progress
  • Not be in default status on a student loan


Applicaiton Deadlines

You should file the FAFSA online at Complete the FAFSA as soon as possible after you (and your parents, if applicable) have completed your income tax return(s). Since the State of New Jersey has a June 1 deadline for returning students, we recommend that all applicants apply by that date for the Fall semester and November 1 for the Spring semester. Remember this process must be completed every academic year.

Salem Community College school code is 005461, which will be needed on your FAFSA



Some students will have their FAFSAs selected for a process called verification. This means that the Financial Aid Office must determine the accuracy of the data you reported on your FAFSA. If your FAFSA is selected for verification, we will notify you and tell you what documents and information we need from you in order to complete verification. No aid can be awarded until verification is complete.


IRS Data Retrieval Process

When you complete the FAFSA online, if you have filed a federal tax return, you will be asked if you want to retrieve your information directly from the IRS. If you select this option, you will be guided through the process. Once your information is transferred from the IRS to your FAFSA, it will be marked that it has been transferred from the IRS. This verifies that the information on the FAFSA has been matched and verified with the IRS. Families who cannot or do not use the IRS Data Retrieval process will be required to submit an IRS tax transcript directly from the IRS to complete the federal verification process.


Personal copies of tax returns can no longer be accepted.

Order an IRS Tax Return Transcript online

If you are unable to use the link above, you may call the IRS at 1-800-829-1040 to order by phone.


Special Circumstances

Loss of a job or benefits, death in the family, divorce or separation, or extreme medical bills are examples of special circumstances that can change your financial aid eligibility. You will need to complete a Request for Review of Special Circumstances form and provide documentation of the circumstance to the financial aid office.


Award Notification

Once we receive the results of your FAFSA and your paperwork is complete, we will send you an award letter. You may receive updated award letters throughout the academic year if your aid package is revised. Revisions in your aid package may result from changes in your enrollment status, lifetime eligibility limits, or failure to maintain the standards of satisfactory attendance and/or academic progress. If you have questions about an award letter you receive, you should contact the Financial Aid Office.


Registering for Classes

New students may call 856.351.2716 to schedule an advising appointment with Student Affairs staff. Returning students should contact their faculty advisor for an advising appointment. Once you have been advised for course selection, your advisor will authorize you to register. Students are expected to register online through the SCC Self-Service Portal.

Remember, however, if you need financial aid to pay for your courses, do not register until you have received your eligibility approval.



Eligibility for funds is conditional upon satisfactory class attendance. Attendance records are checked routinely, and if the office has reason to believe a student has stopped attending classes, the student is required to document attendance in each class questioned.



Students who officially or unofficially withdraw are subject to adjustments to their funds according to the date of withdrawal. These students may owe a balance to the college after these adjustments have been made.


Financial Aid Academic Standards Policy

All students must be making satisfactory academic progress toward a degree or certificate to be eligible for aid under federal and state programs. Progress is evaluated annually and is determined using established standards and timeframe in compliance with federal and state guidelines. Charts are available in Financial Aid. Satisfactory academic progress to maintain financial aid is determined by the establishment of a cumulative grade point average that meets the required standards and the accumulation of the number of credits required for program completion within a specified time frame. Failure to accomplish the standards of progress can lead to a student being placed on:

  • Financial Aid Academic Probation - Indicates that the student has not attained the required credits and cumulative grade point average appropriate for the number of credits attempted.
  • Financial Aid Suspension - Ends the student's eligibility for financial aid.


Appeals Procedure

Appeals of financial aid suspension must be made in writing to the Director of Financial Aid. The student must include a detailed Action Plan of the ways in which the student has or will improve academically to prevent being placed on financial aid suspension again. Students must contact an advisor to create an Action Plan. A committee, chaired by the Director of Financial Aid, will review the student's materials including financial aid history, and will notify the student by letter within 10 business days, to indicate if financial aid has been re-instated or if a meeting with the Committee is needed. Should the student wish to appeal the letter or the results of the meeting with the Committee, he or she must submit a written request to the Chief Academic Officer within 10 business days of receiving notification from the Financial Aid Appeals Committee. This is the final step in the appeals process.


Lifetime Eligibility Limit for Federal Pell Grant

New regulations effective July 1, 2012 limit the receipt of a Pell Grant to a lifetime limit of up to 6 full-time years (600%). This includes community colleges, vocational schools and four-year public and private universities. This limit will be tracked by the U.S. Department of Education. Regardless of the Pell Grant amount, if you receive the full year amount then you have received 100%.

The 600% total eligibility applies to all schools and colleges. However, once you have earned a Bachelor's Degree, you are no longer eligible for a Pell Grant even if you haven't received the entire 600% eligibility. In addition, you must also meet and maintain satisfactory academic progress standards to remain eligible each year.